When is CHRO closeout documentation due?

Within 45 days of substantial completion of a covered Connecticut public works project.

What must be submitted at CHRO closeout?

Per Section 6 of the Good Faith Efforts Plan (Effective 07/01/2026): a cover letter in CHRO's format, a copy of the Final Change Order, the Notice of Substantial Completion from the project owner, a full and complete list of all subcontractors/vendors/service providers awarded for the project (Final Attachment III), and lien waivers for all of the awarded subcontractors/vendors/service providers. Questions go to the CHRO Contract Compliance unit at (860) 541-3434.

What happens if closeout is late?

Enforcement can include withheld contract payments, disqualification from future bidding, and civil penalties or legal action by CHRO.

Where do I send CHRO closeout documentation?

CHRO directs award notifications and requests to execute to CHRO.AwardNotification@ct.gov. Email your closeout documentation there within 45 days of substantial completion, and verify the current address on the CHRO Contract Compliance Forms page before sending.

The CHRO closeout checklist

Substantial completion starts a 45-day clock. Here's what has to reach CHRO before it runs out — and a calculator so you know your exact date.

Substantial completion date

What to submit (print this)

The five items from Section 6 (Close Out Documentation Notice) of the Good Faith Efforts Plan, Effective 07/01/2026:

Cover letter

In CHRO's cover-letter format — the form directs you to CHRO's website for it. Identify the project, the contractor, and what's enclosed.
Copy of the Final Change Order

The change order that established the project's final contract value.
Notice of Substantial Completion from the project owner

The owner's written notice — the document that starts the 45-day closeout clock.
Final Attachment III — the full awarded list

A full and complete list of all subcontractors, vendors, and service providers awarded for the project, in the Attachment III format from your plan.
Lien waivers for all awarded parties

Executed lien waivers from every awarded subcontractor, vendor, and service provider — collected as payments finalize, not scrambled for in week six.

Questions? CHRO's Contract Compliance unit: (860) 541-3434.

Where to send it

CHRO's Contract Compliance Forms page directs all award notifications and requests to execute to [email protected]. Email your closeout documentation there before the 45-day deadline, attaching everything on the checklist above plus any subcontract award notifications not previously submitted.

Current form templates live on the CHRO Contract Compliance Forms page — verify the address and templates there before sending, as requirements change.

Based on Connecticut statutes and CHRO guidance as of July 2026. Verify current requirements with official sources; this is not legal advice.

Sources & official references

CHRO — Contract Compliance Forms and Reports — the hub for current templates and submission instructions.
CHRO Notice of Changes (Sept. 30, 2025) — the $150k threshold, Spending Allocation Goals, 45-day closeout, 15-day prompt payment, and penalties.
Official templates: GFE Short Form Plan (eff. 7/1/2026) · GFE Long Form Plan (eff. 7/1/2026) · Bid Tabulation Worksheet
CHRO Notice Regarding Record Retention
CHRO Spending Allocation Goal calculator (the awarding-authority portal)

Not legal advice. Requirements and document locations change — verify against the official sources above before filing.

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