The Bid Tabulation Worksheet, explained

Both the Short Form and Long Form GFE plans are accompanied by a bid tabulation. It's where CHRO checks the part contractors most often get wrong: why certified firms weren't selected.

What it documents

  • Every quote received, by trade, with amount and date
  • Which bidder was selected for each scope, and the subcontract amount
  • The certification status (SBE/MBE) of each bidder
  • A business reason for every certified firm that bid and wasn't selected

What a good non-selection reason looks like

Specific and commercial: "Bid exceeded the roofing budget line by 18%; scope re-let with value engineering" holds up. "Went with our usual sub" does not — it reads as exactly the pattern the program exists to counter. Record the reason when you make the decision, not months later from memory.

Common mistakes

  • Recording only the winning bids (every quote received belongs in the tabulation)
  • Leaving non-selection reasons blank for certified firms
  • Reasons written at filing time instead of decision time — inconsistencies with the outreach log surface in audits
  • No record of certified firms that were solicited but never bid (that's the outreach log's job — the two documents corroborate each other)
Download starter template (CSV) See it in a full sample packet

Or let the tabulation build itself

Record bids as they arrive; selections, reasons, and certification status flow into the packet automatically.

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