The Bid Tabulation Worksheet, explained

The official columns, in order

1. Company Name — every firm solicited, not just bidders
2. Trade/Services/Material — the specific item solicited
3. DAS Certification — SBE, MBE, WBE, DisBE, or Non-Certified, as of the date the form is prepared
4. Date Solicitation Sent
5. Date Bid Received — blank if none arrived
6. Amount of Bid — blank if none
7. Awarded? — Yes or No
8. Comment — the concrete outcome or reason

What it documents

• Every firm solicited for every trade, material, and service — one row each, including firms that never responded
• Every quote received, with amount and date
• The DAS certification status of each firm
• A business reason for every certified firm that wasn't selected

What a good non-selection reason looks like

Specific and commercial: "Bid exceeded the roofing budget line by 18%; scope re-let with value engineering" holds up. "Went with our usual sub" does not — it reads as exactly the pattern the program exists to counter. Record the reason when you make the decision, not months later from memory.

Common mistakes

• Recording only the winning bids (every quote received belongs in the tabulation)
• Leaving non-selection reasons blank for certified firms
• Reasons written at filing time instead of decision time — inconsistencies with the outreach log surface in audits
• No record of certified firms that were solicited but never bid (that's the outreach log's job — the two documents corroborate each other)